Traverse Area Camera Club Constitution & By-Laws

Traverse Area Camera Club Constitution & By-Laws

Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article X
Article XI
Appendix to By-Laws

Constitution

This club is an informal group, sponsored by The Presbyterian Church of Traverse City, Michigan, with the specific purpose of bringing together people who have an interest in photography and to promote fellowship, fun, education and knowledge of photography. It is the goal of this club to encourage members to develop their photographic skills and to provide a venue for our members, where they can learn, share and display their photography, in their endeavor to become better photographers. To this end, the club will use all appropriate programs, monthly competitions, seminars, workshops and field trips. The club will also be a good neighbor to the community and wherever possible, engage our photography in the community. This club shall be governed by the membership for the membership as prescribed in the by-laws adopted by the membership at large on this day September 16, 1999, as amended on May 17, 2007,

Name
Location of the Club

Objective of the Club
Membership
Dues
Board of Directors/Officers
Duties of the Directors and Officers Meetings

Elections Amendments Liability

and on May 19, 2011.

Articles of the By-Laws

The Objective of this club shall be:

Article I - Name

The name of this organization shall be: The Traverse Area Camera Club

Article II - Location of the Club

The Traverse Area Camera Club shall be located in the Grand Traverse region as decided by the membership. (See Appendix A)

Article III – Objectives

  1. To aid and benefit by mutual cooperation those interested in photography.
  2. To promote the advancement of photography as a science and an art form.
  3. To promote fellowship and the exchange of ideas.
  4. To foster exhibitions, contests, and the exchange of photographic media.
  5. To hold lectures, demonstrations and photographic courses.
  6. To interest people in photography as a hobby.

Article IV - Membership

Any person interested in photography may become an active member of this club, as provided for in these by-laws, upon payment of the current membership dues and/or fees and will be considered a member in good standing and may participate in all of the privileges provided by the Traverse Area Camera Club. The annual dues shall cover a period, set by the Board of Directors and approved by the membership. (See Appendix B.)

Article V – Dues

  1. The annual membership dues of the Traverse Area Camera Club shall be set by the Board of Directors.
  2. The Board of Directors shall have the authority to determine the dues of any new members joining the club during the club=s fiscal year.
  3. The annual dues shall be due as determined by the Board of Directors. (See Appendix C)
  4. A member is deemed a non-member if dues have not been paid when due and consequently will be

dropped from the membership list. Payment of dues will reinstate the individual to full membership privileges.

Article VI - Board of Directors/Officers

  1. The officers of the Traverse Area Camera Club shall be the Board of Directors. The club’s general membership shall elect, on alternating years, seven (7) board members and six (6) board members for a total of thirteen (13) board members, to serve for two (2) years. Board members may be reelected to additional two-year terms. At the organizational meeting in June the Board of Directors shall elect from the members of the board, a president, a vice-president, a secretary, a treasurer, and a membership chair who shall be known as the Officers of the Board. The previous officers shall continue in office until a new successor has been elected. At least one member of the board of directors must be a member of The Presbyterian Church to serve as liaison to the church.
  2. The board shall have the responsibility of the care of the club’s interests, maintenance, and general business obligations. The board shall act on any requests or direction given them by the general membership in accordance with established procedures and/or policy.
  3. A vacancy on the Board of Directors may be filled by a two-thirds (2/3) majority vote of the members of the board. However, should there be more than two (2) vacancies during a calendar term, a special meeting and vote from the general membership must be called.
  1. The Board of Directors shall meet not less than once a month at the club’s meeting place, or any other place agreed on by the board, at such time and date as may be fixed by the Board of Directors, with the exception of December, July and August unless a meeting is called by the President. A quorum for a Board of Directors meeting shall consist of seven thirteenths (7/13) of the board members. Notice of the time and date shall be provided to the general membership.
  2. A special meeting of the Board of Directors may be called by the president of the board, or on demand, in writing to the secretary by three (3) board members, in which case the secretary shall schedule a meeting not less than three (3) days or more than seven (7) days after receipt of the request for a special meeting. The secretary shall notify all members of the board. When the date is selected, it shall be promptly posted to the general membership.
  3. The term of the directors shall commence on July 1 of the year following the election and shall conclude on June 30 of the next year following commencement of the term.

Article VII - Duties of the Directors and the Officers

  1. Each member of the Board of Directors will be responsible only to the general membership as a whole and to their interests.
  2. A member accepting the nomination for a seat on the Board of Directors should be prepared to accept the duties and responsibilities of any of the positions on the board and to direct the club in a manner consistent with the club’s purposes and objectives.
  3. The Board of Directors shall keep the membership informed as to board activities, concerns and interests of the club through a monthly newsletter. This shall be the responsibility of the newsletter committee. Special meetings, general membership business meetings, and agenda items for future meetings shall be published in the newsletter.
  4. The president shall preside over all meetings and see that the orderly conduct of business is maintained; coordinate the activities of the board and those committees that are in session and shall perform any other duties as may pertain to this position.
  5. The vice-president shall perform the duties of the president in the absence of the president, serve as the nominating committee chair and any other duties the board requests of the vice-president.
  6. The President shall notify the members of the board of all meetings and shall notify the general membership of all annual, regular, and special meetings of the board and of the membership. The secretary shall keep a true and accurate record of all meetings of the club. The secretary shall have custody of pertinent record books and papers of the club, and shall bring these to all board meetings.
  7. The treasurer shall be responsible for the collection of dues, fees, and all other funds and shall forward such monies to the church office manager who shall deposit same into the camera club account. The treasurer, with prior approval, shall cause to be paid, all necessary bills, obligations and emergency transactions. The treasurer shall distribute a monthly financial report showing all income, expense and balances to the Board of Directors.
  8. Where possible, committees shall be made up of one (1) member of the board and members of the general membership. These committees plan and implement the designated functions and/or activities of the club and will report to the Board of Directors their findings and/or the status of their projects. The board will (if appropriate) keep the general membership informed. The nature and functions of the committees shall be determined by the Board of Directors.
  9. The Board of Directors shall have the authority to spend a maximum two hundred fifty and no/100

dollars ($250.00) per request for any individual. Any expenditure in excess of the maximum allowed shall be brought to the general membership for approval by a majority of the membership present. Individual Directors of the Board shall have the authority to spend up to $100.00 per individual expenditure within the specific line item of the approved budget for which they have authority without the approval of the Board as long as there are funds in that line item to cover the expenditure. (i.e. the Director in charge of the Newsletter may spend up to $100.00 per expenditure without the approval of the Board).

J. No director or member of the Traverse Area Camera Club shall contract any obligations without the authorization of the Board of Directors. Any contract(s) made without the consent of a two-thirds (2/3) majority vote of the board at a regular or properly convened special meeting shall be null and void.

Article VIII – Meetings

  1. All meetings shall be conducted according to the Robert’s Revised Rules and Regulations and shall be chaired by the board president, vice president, or his/her designee.
  2. The primary purpose of the annual meeting is for the election of board members. The annual meeting of the general membership shall be the third Thursday of May. If the annual meeting shall not take place at the time fixed, it shall be held within a reasonable time thereafter, but not after the third Thursday of the following month, and the officers shall hold over until their successors shall have been elected.
  3. A general membership meeting may be convened each month and shall be chaired by the president of the Board of Directors, vice-president, or designee in their absence, in accordance with Robert’s Rules of Order as revised. The date and time shall be determined by the Board of Directors. (See Appendix E)
  4. A special meeting of the general membership may be called at any time by the president of the Board of Directors, by the Board of Directors, or by petition of the general membership signed by twenty percent (20%) of the membership entitled to vote. Notice of the time, and place, and the agenda of such a special meeting shall be given to all members in good standing in writing, not less than ten (10) days prior to the date fixed for the holding of the special meeting. The place of such meeting shall not be outside of Grand Traverse County, Michigan.
  5. Any member in good standing may present to the Board agenda items and a request to be heard at any Board of Directors meeting, by submitting a request and the agenda items, in writing, to the secretary or president prior to the next meeting of the Board of Directors.
  6. Twenty percent (20%) of the membership shall constitute a quorum at any general membership meeting or special membership business meeting.

Article IX – Elections

  1. The Board of Directors shall appoint a nominating committee and a ballot committee for the purpose of conducting elections of members of the Board of Directors.
  2. The Board of Directors shall appoint a nominating committee in March, which may be composed of board members and non-board members. The slate of nominees shall be submitted to the members

in good standing in April at the general membership meeting along with the notice of the annual meeting in May. Additional nominations may be made by the voting members at the April meeting with the prior approval of the person being nominated.

C. The nominations shall be deemed closed with the conclusion of the April meeting of the general membership, at which time the ballot committee shall prepare a ballot to be emailed to the general membership at least seven (7) days prior to the annual membership meeting

  1. The results of the election shall be announced at the annual meeting and shall be listed in the next club newsletter.
  2. Any board member will be subjected to a recall election, if a petition, containing signatures of members in good standing, totaling 10% of the number of members who were eligible to vote in the last Board of Directors election, are submitted to the Board of Directors. Each petition submitted shall state the reason for the recall. Each signature shall be dated and accompanied by the member’s current address, and be signed by the circulator. Signatures more than sixty (60) days old shall be disregarded, unless the board has not had a regularly scheduled meeting where the petitions could be presented. Petitions shall be presented to the board, which is responsible for mailing out recall election ballots within fourteen (14) days of submission. The recall ballot shall contain the petition statement, and the board member’s response, both without editing. Members shall have fourteen (14) days to return their ballots, and the results shall be announced at the beginning of the next scheduled board meeting. A board member shall be removed from the board by the membership, if fifty-one percent (51%) or more of the votes cast are for recall. Any recalled board member shall immediately cease the duties of a board member, and shall not be eligible for board election for three (3) years.

Article X – Amendments

Any proposed amendments to these by-laws may be introduced by petition signed by twenty percent (20%) of the club membership in good standing at any regular board meeting or special meeting called for that purpose, or by a majority vote plus one, of the Board of Directors. The proposed amendment shall be sent to the membership by email, and voted on at the next General Membership meeting by written ballot. A vote in favor of the proposal totaling sixty percent (60%) of membership present shall be necessary to approve any amendment.

Article XI – Liability

Any article(s) brought to a Traverse Area Camera Club function shall be at the risk of the individual(s) bringing the item(s). It is understood and agreed to by these individuals that the Traverse Area Camera Club or any other party involved shall not be held responsible or liable for any of these item(s) should they in some way be damaged, lost or stolen, unless a separate agreement had been arranged between these parties and the individual(s).

Appendix A

THE TRAVERSE AREA CAMERA CLUB APPENDIX TO THE BY-LAWS

The Traverse Area Camera Club is currently located in The Presbyterian Church at 701 Westminster, Traverse City, MI 49686.

Appendix B

The annual membership dues shall cover the calendar year, January 1 to December 31.

Appendix C

The Annual dues for membership in the Traverse Area Camera Club are $25.00 per year per person or $35.00 per year for a family membership. Dues for members who renew their membership and pay their dues by January 1 shall be $20.00 per year per person or $25.00 per year per family.

Appendix D

The Traverse Area Camera Club’s fiscal year shall be the calendar year, January 1 to December 31.

Appendix E

A general membership meeting will be held the third Thursday of each month at 7 p.m. from September through May.

Appendix F

The Traverse Area Camera Club competition shall meet the first Monday of the month from October through June.

Appendix G

The Digital Group of the Traverse Area Camera Club shall meet the second Saturday of each month from October through June.

Appendix H

The digital projector shall be available for members’ use for any reason within the church building. TACC members may take the digital projector outside the church building only when it is to be used for TACC business. 

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